Job Title: Aging Programs Assistant

Department Aging

Supervisor:  Bluegrass Area Agency on Aging & Independent Living Director

Location Address: 699 Perimeter Drive Lexington, KY 40517

Grade – 2

Minimum Salary – $31,165

 

Part Time ________   Hourly _X____   Full Time __X___   Salaried ______

 

This position provides clerical and administrative assistance in all functions of the Area Agency on Aging and Independent Living.

 

GENERAL DUTIES AND RESPONSIBILITIES:

  1. Assisting the National Family Caregiver Support (NFSCP) and Kentucky Family Caregiver Program (KCSP) coordinator with billing and vouchers.
  2. Tracking service expenses for the NFCSP and KCSP.
  3. Working with providers for the National Family Caregiver Support Program.
  4. Sending notices and preparing materials for the monthly Aging Advisory Council and Program Directors meetings.
  5. Maintaining mailing lists for meetings, coalitions, training, etc.
  6. Preparing minutes of the Aging Advisory Council.
  7. Assisting with other administrative duties such as faxing, copying, forms, telephone calls for other staff when they are not available.
  8. Covering the switchboard during breaks for the receptionist.
  9. Inventory control.
  10. Other duties as assigned by the director.

 

SKILLS, KNOWLEDGE AND ABILITIES:

  1. Must possess excellent skills in Word, Excel and other computer operating systems.
  2. Strong organizational skills and follow-up ability.
  3. Ability to effectively communicate with clients, service providers, the general public and other staff.
  4. Problem solving skills.
  5. Proper telephone techniques and etiquette.
  6. Flexibility.
  7. Time Management.

 

MINIMUM QUALIFICATIONS:

  1. Typing skills and experience with computer.
  2. Experience with invoicing (accounts payable) and managing budgets (accounts receivable).
  3. High school diploma with experience in a service oriented agency.
  4. Valid Kentucky driver’s license

 

 

 

DEADLINE:   May 30, 2017

 

SUBMIT RESUMES TO:  kfry@bgadd.org.

 

EOE

 

***BLUEGRASS AREA DEVELOPMENT DISTRICT RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY the Company DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.***